Rules, Regulations and Policies

Oak Ridge Country Club

Rules, Regulations and Polices

Updated August 10, 2015

  The Oak Ridge Country Club (ORCC) is a privately owned country club chartered in the State of Tennessee for the general purpose of the maintenance of clubs for social enjoyment and for promotion of athletic sports. ORCC operations are controlled by Bylaws and governed by a Board of Directors elected by Club members. The Board of Directors is responsible for establishing, within bonds set by the Bylaws, the rules, regulations and policies of ORCC which have been adopted by the Club to assure orderly, enjoyable use of the facilities by members and guests.

SECTION 1: MEMBERSHIP INFORMATION

Membership Classes (back to top)

Application for membership to ORCC requires endorsement by an existing Club member and is initiated by acquiring an Application Form from the Business Office. The different classes of membership and the rights and privileges of each class are outlined in Section 6 of the Club Bylaws. The Bylaws gives the Board of Directors the right to create sub-classes under each class as appropriate. This document provides information on existing sub-classes. In addition, most sub-classes will have further sub-division that defines a member’s dues status. This is discussed further under the “Advantage Program” in the last item in this section. Currently the Club maintains the following classes and sub-classes:

  1. Honorary Membership. (back to top) Membership in this sub-category is conferred by the Board of Directors without the usual prerequisites or obligations of other memberships. It is awarded in recognition of achievements or service to the Club that stand out from normal membership conduct. An Honorary member is not eligible to vote at any Annual Meeting or Special Membership Meeting.

 

  1. Golf Memberships: There are several sub-classes in this class. Most sub-classes are eligible for full rights and privileges at the Club. Exceptions are defined below. Sub- classes under this category include:
  1. Family and Individual Memberships. (back to top) In both these classifications an individual is named as the member. The only distinction is that the spouse and dependent children under age 24 of a family member qualify as Associate Members. These members are eligible to participate in the Advantage Program.
  2. Weekday Membership. (back to top) Weekday members have access to all the privileges of the house, pool and racquet facilities. Full access to golf is limited to Monday thru Friday and Sunday after 2:00 p.m. Pro Shop approval and a fee is required at other times. This sub-class is closed to new members. These members are eligible to participate in the Advantage Program.
  1. Executive Golf Membership: (back to top) This sub-class is limited to players between the ages of 21 and 35 applying for a Family or Individual Membership. They have full Club privileges. These members are eligible to participate in the Advantage Program.

 

  1. Corporate Membership: (back to top) This class is restricted to individual corporations or businesses which shall be entitled to designate specific employees who may utilize all Club amenities subject to limits established by Board. The corporate executive responsible for the membership is eligible to participate in Club voting and is eligible to participate in the Advantage Program.

 

  1. Non-Resident Golf Members. These members shall be individual members twenty-one (21) years of age or more that live and work no less than 50 miles from the Club. Other criteria for membership and Club privileges for this membership class are set by the Club Board of Directors. Members of this class do not have voting privileges. Policy and rules unique to this Membership Class are available in ATTACHMENT 1.
  1. Junior Golf Membership. (back to top) Membership is limited to persons under the age of twenty-one (21) years of age who agree to abide to the code of conduct set forth by the Pro Shop. The age limit is extended to twenty-four (24) if the member is a full-time student in an accredited college or university. Other criteria for membership and Club privileges for this membership class are set by the Club Board of Directors. Members of this class do not have voting privileges. Policy and rules unique to this Membership Class are available in ATTACHMENT 2.
  1. Social Memberships. (back to top) Members in this class have access to all the privileges of the house, pool and racquet facilities. They are limited to 5 rounds of golf each year at a fee set by the Board of Directors. Social Members approved by the Board after February 1, 2007 will have no voting privileges. Social Memberships approved by the Board prior to February 1, 2007 will continue to have voting privileges.

 

  1. Inactive Memberships. (back to top) Existing members that meet certain criteria can apply for inactive status. This requires Board approval, has reduced dues and limited access to Club facilities. A detailed discussion of this membership class is presented in Attachment 3: special criteria for inactive leave member.
  1. Privileged Non-Members.
  1. Associate Members: (back to top) The named member of a family is the voting member for a Family Membership. A spouse and children under age 24 are non-voting Associate Members.
  2. Affiliate Members: (back to top) affiliate members are non- members entitled to use Club privileges for times and under limitations set by the Board of Directors on an individual basis.
  • Advantage Program: (back to top) Members classified as Family, Individual, Executive or Corporate will be in one of three Advantage Groups; Regular, Advantage or Conditional Advantage. The Regular group will pay the Club’s regular dues for the class they are in. The Advantage Group will pay $75 per month less than the regular dues for the class they are in. The Advantage Group consists of members who have recruited at least one new member and the new member. Both remain in the Advantage Group until one or the other leave the Club. At that time the remaining member becomes a participant of the Conditional Advantage Group (unless they have recruited additional new members still in the Club.) The Conditional group also includes new members who join the Club without an existing member partner. All Conditional Advantage members are in transition. They receive the $75/month dues decrease but only for one year. During that year they will either have brought in another member and achieved Advantage Group status or they will move to Regular Group status and lose the benefit of a dues reduction.

The program has special features for Weekday class members and for Regular group members with at least 25 years of continuous membership. This is only an introduction to the Advantage Program. A detailed description of the program is given in Attachment 4

  SECTION 2: General Rules, Regulations and Policies

1. Harassment Policy (back to top) ORCC is committed to a country club environment free of inappropriate harassment. ORCC shall not tolerate conduct considered offensive that targets an individual or groups gender, race, color, religion, national origin, physical or mental disability, marital status, veterans status, sexual orientation, or other characteristic protected under federal and state laws. Actions considered offensive include:

  • Inappropriate or offensive language
  • Improper questions or remarks
  • Improper joking or teasing
  • Display or distribution of materials generally considered to be demeaning, offensive, or in poor taste
  • Unsolicited verbal comments or physical actions that create an intimidating atmosphere for club members and their guests or club employees.

Any infraction of this policy shall be subject to action under Article VII, Section 2 of the ORCC Bylaws and can result in disciplinary action by the Board of Directors ranging from a reprimand to expulsion from the Club. Non-members found to be in violation of the Club policy are subject to loss of playing privileges at ORCC.

2. Liability for Damages and Injury (back to top)

  • Each member, as a condition of membership, and each guest as a condition of invitation to the premises of the Club, assumes sole responsibility for his or her property. The Club shall not be responsible for any loss or damage to any private property used or stored on the premises of the Club. The Club shall be liable for member private property borrowed for use during Club activities.

 

  • Members are responsible and accountable for any damage or breakage they may cause and they are also responsible and accountable for the conduct of their guests and for any damage or breakage which may be caused by them.

 

  • Each member is responsible for any injury or damage resulting from his or her negligence including death, personal injury, and any other loss due to such negligence.

3 Alcohol Policy (back to top)

  • Alcoholic beverages will not be sold or served to any person not permitted to purchase the same under the laws of the state of Tennessee or be sold for off premise consumption.
  • All alcoholic beverages consumed or otherwise possessed on the premises of the Club must be sold by and purchased at the Club.

4 Firearms Policy (back to top)

The Oak Ridge Country Club (ORCC) bars persons from carrying firearms on their person or in golf carts on the Club premise. This includes the Club house, the golf course, practice areas and the racquet facility.

 

  1. Smoking Policy (back to top)

Smoking is not allowed in any indoors facility on the ORCC site.

 

  1. Purchase Payments Policy (back to top)

Purchases in the Pro Shop or for food and beverages in the dining area must be paid by charges against a member’s account number or by credit card.

 

  1. Gratuities (back to top)
  • ORCC is a tipping country club. Staff members who perform good service will appreciate your recognition.
  • Patrons of the Club restaurant who do not sign their food and beverage tab before leaving will be charged an automatic 18 percent gratuity.

8 Complaints Policy (back to top)

  • Members and their guests are not to abuse any Club employee verbally or otherwise and shall not request special personal services unrelated to normal Club duties from the employees of the Club who are on duty. All service employees are under the supervision of the General Manager or the Golf Course Superintendent and no member or guest shall reprimand or discipline any employee or send any employee off the premises of the Club for any reason. Any employee not rendering service in a prompt and courteous manner should be reported to the supervisor on duty.
  • Comments, suggestions and concerns involving staff or facilities are always welcome and should be directed to the General Manager. Each suggestion will be handled in a professional manner.

9. Rule and Policy Infractions (back to top) The rules and policies set forth in this document shall be adhered to by all members and guests. Any member who shall willingly or otherwise violate rules or policies of the Club or who shall so demean themselves as to be unworthy of the privileges of a membership shall be judged by the Club Board of Directors and can be reprimanded, restricted from specific privileges, fined, suspended or expelled from membership as is appropriate. Board action other than dismissal of charges shall be placed in the member’s personal file. Expurgation of this information from the member’s personal file unless specifically defined in the action documentation shall require a two-thirds majority Board membership vote. Guests that are in violation are subject to loss of playing privileges at ORCC.

10. Cessation of Membership (back to top)

  • When the relationship of any member with the Club shall cease from resignation, forfeiture of membership, termination, death or any other cause the membership and all rights therein shall revert to the Club. Notice of cessation except in the case of death, shall be effective only upon delivery of written notice to the Business Office. Cessation due to death is effective upon the date thereof.
  • Voluntary Resignation: Effective July 1, 2015 a member who voluntarily resigns from the Club who desire to return within five (5) years of the date of resignation shall be assessed a special initiation fee that currently is set at $1,000 and shall not be eligible to participate in the Advantage Program for the full five years.

SECTION 3: Golf POLICIES AND RULES

  1. INTRODUCTION TO THE ORCC Golf Program (back to top)

Play is under the direction of the Golf Professional or his designee. The Golf Professional is authorized to enforce all rules and take all actions necessary for the protection and safety of members, their families, and guests on the golf course or its environs. The Golf Professional may direct uncooperative or inappropriately dressed persons to leave the golf facilities.

Formal play is governed by the USGA Rules of Golf, except as modified by local rules. Informal play (e.g., play within private groups, regional golf associations, or special events) may involve additional modifications to USGA Rules.

  1. ORCC Handicap Scoring Policy (back to top)

The basic premise, which underlies the U.S.G.A. Handicap system, is that every player will try to make the best score he can at each hole in every round he plays, regardless of whether the round is completed, and that he will post every acceptable round for peer review. ORCC will endeavor to follow the U.S.G.A. handicapping guidelines for maintenance of its handicap system for all ORCC organized golf events where any prizes (cash, merchandise, and/or awards) are presented. All disputes will be resolved by referring to the U.S.G.A. Handicap System Handbook, which is available from the golf staff.

Guidelines for participation in the ORCC handicap system are:

A member, or any of his family, may opt in or out of the handicap rating system. If he opts in, then he will pay a yearly fee of $30 to maintain his U.S.G.A. handicap and will follow the recommended procedures. If he opts out, then that person may not participate in any handicapped golf function where prizes are awarded, unless he plays at scratch, and the golf staff will not verify or supply a handicap to another golf club or golf event. In a special case the Golf Pro may make an exception to this policy when a member is in the process of qualifying for an official U.S.G.A. handicap.

 

  1. How the ORCC Handicap System Works (back to top)

ORCC uses the handicap system established by the USGA and locally managed by the Tennessee Golf Association. All scores used for handicap purposes are to be adjusted according the USGA Equitable Stroke Control rules. A list of recent adjusted scores and relevant handicap information is available on the computer in the Pro Shop. After entering your name or computer number into the machine the first page you see has all the handicap information you need to play a round of golf at ORCC or to determine your official handicap at another course. The chart you find on this page has the ORCC Course Handicap and the Trend Rating for each tee box. Also, at the upper right you will see the “Handicap Index”. With this number you have enough to determine your handicap for any course and tee in the U.S. that is recognized by the USGA. The computer has done this for ORCC in the table.

The Course Handicap is your official USGA handicap at ORCC and must be used in any handicapped event played using strict USGA ruling, e.g. Member/Guest, Member/Member, regional tournaments, etc. For casual rounds and regular rounds with other ORCC golfers it is usually a local practice to use the Handicap Trend. In all cases adjusted scores are to be entered into the computer after a round by you or by a member of the golf staff.

On the first and fifteenth of each month the ORCC computer transfers adjusted scores to TGA. The official Handicap Index is adjusted and sent back to ORCC. Our computer than revises the Course Handicap information you see in the table. This is official until the next adjustment arrives. The computer program has an internal program that unofficially adjusts the index and tee handicaps as each new adjusted score is entered. This unofficial handicap is the Trend Handicap. It typically differs very little from the Course handicap but if a golfer gets in a lot of rounds that differ from his average the trend will show it. Of course the official Course Handicap will catch up with the next adjustment. Trend handicaps are routinely used at ORCC for casual golf rounds.

 

  1. USGA Equitable stroke control (back to top)

ORCC has adopted the accepted USGA procedure for adjusting individual hole scores for handicap purposes. The procedure reduces high holes scores for handicap purposes in order to make handicaps better represent a golfers potential ability. The procedure applies to all scores used for handicap purposes, including tournament scores.

EQUITABLE STROKE CONTROL

Course Handicap Maximum number on any hole

9 or Less Double Bogey

10 through 19 7

20 through 29 8

30 through 39 9

40 or more 10

 

  1. Children Golfing Policy (back to top)

Children under the age of twelve (12) are generally not allowed on the Golf Course unless accompanied by a responsible adult. The Golf Professional may grant exceptions for younger players who follow the rules and can maintain the proper pace of play. Players must have a valid driver’s license in order to operate a Golf Cart.

         6. ORCC has a Handicap Flag Program (back to top) for members with

qualifying disabilities. See Attachment 5 for flag holder rules and program details.

7 Golf Schedule

              a ORCC has a Monday Club Schedule (back to top)

  • All Club facilities are closed all day Monday from November 1 thru March 31.
  • All Club facilities are closed until 12 noon on Mondays from April 1 thru October 31.
  • The restaurant will be closed on Mondays for the entire year
  • Exceptions to this rule are holidays that fall on Monday and special Club events.
  • Weekday members will be compensated for the loss of Mondays by being invited to play without paying a fee on Sundays after 2 pm.

b Holiday Schedule (back to top) The golf course is closed on Thanksgiving and Christmas Days. The club observes the regular weekend schedule on the following holidays.

New Year’s Day

      Martin Luther King, Jr. Birthday

                Good Friday

      Memorial Day

                 Independence Day

      Companion to Independence Day

                 Labor Day

      Companion to Thanksgiving Day

      Christmas Eve

 

  1. Golf Course Attire (back to top)

Players shall wear proper golf attire:

  • Shoes with soft spikes or approved spike-free shoes.
  • In season, men wear slacks or shorts and shirts with sleeves and collars; women wear skirts, slacks, or shorts and shirts with or without sleeves and collars.
  • T-shirts, tank tops, and short shorts are not allowed.
  • In cold weather, sweaters, sweatshirts, wind shirts, jackets, etc. are appropriate.
  • Denims are allowed only between December 1 and the end of February.
  1. Non-Member Play Policy (back to top)
  • Nonmembers may play as guest of members, AssociateMembers, or the Golf Professional by paying current greens fee. Guests who are residents of Anderson, Knox, Loudon, Morgan or Roane counties are limited to five plays per year. Guests who are residents of other areas pay current greens fees but are not limited as to quantity of play.
  • The 18-hole fee is a daily fee. There is no charge for extra play. However, the Club has only two cart rental options; 9-hole or 18-hole. If a player continues to ride after 18 holes he/she must accept one of these options. There is no 3-hole, 5-hole, etc. rental option.
  1. Golf Practice Facilities (back to top)

ORCC has a range, a putting green and a chipping/bunker green. When open, practice facilities are available to all full privileged members. Non-playing guests may be subject to a fee for use of the ORCC range.

12 Playing the Game – ORCC Local Golf Rules (back to top)

  • Foursomes are the standard grouping throughout the year. Fivesomes and singles may play under guidelines established by the Pro Shop.
  • ORCC requires that golfers pair up in Club golf carts so there are only two carts per foursome or three carts for a fivesome. Players using private carts are strongly urged to follow the same procedure.
  • Each player shall have their own equipment. No more than one player may play out of each bag.
  • There shall be no practice shots from anywhere on the golf course. Practice is limited to designated areas.
  • All players are expected to maintain the pace of play on the golf course.
  • Push/pull carts should not be pulled between greenside bunkers and greens.
  • Players at all times should repair their fairway divots with sand from bottles in riding carts or sand from bags or other containers they carry with their bag. Tee box mix should be used on tee boxes where available. Ball marks on greens should be repaired quickly and properly.
  • Players shall rake the sand after each bunker shot

SECTION 4: Golf Carts (back to top)   ORCC operates a fleet of club carts and currently allows members to own and operate private carts. An Annual Cart Pass program was tested at ORCC in 2013 and made permanent in 2014. For an annual fee the Annual Cart Pass allows the Pass holding Members and Associates (for Family Members) free use of Club fleet carts

General Rules for All Riding Golf Carts

1. Operators of riding golf carts on ORCC property must be 16 years of age or older unless accompanied by a responsible adult.

2. ORCC requires two golf carts per foursome and three for a fivesome if Club carts are used.

3. Operators of riding golf carts must obey posted daily instructions which are established by the Golf Course Superintendent. The Golf Course Superintendent or designee may restrict the use of riding carts to cart path when conditions warrant in order to prevent turf and/or grounds damage.

4. All riding golf carts must remain on cart paths on all Par Three holes. (See Attachment 1 for Handicap Flag exceptions.)

5. All carts are to keep all 4 wheels on the cart path around tee stations and green complexes. An exception is passing a parked cart if required.

6. When carts have left the tee station they may enter the rough or fairway once they have passed the first CART SIGN

7. All carts MUST return to the path BEFORE they reach the CART SIGN located near the green complex and remain on the cart path until they have exited the following tee station. (NOTE: It will be the Golf Course Superintendent’s responsibility to maneuver cart signs to avoid wear patterns. ALSO SEE Attachment 1 for Handicap Flag exceptions.)

8. All riding golf carts must remain on the path traveling to and from the golf driving range.

9. Observe all signs or staked off areas. All riding carts are to avoid wet and bare areas. Areas permanently off-limits for riding cars are the hillside beyond the creek to the fairway on #12, the entire playing area from the creek to the green on #18 and all natural grass areas.

10. Riding cart operators are responsible for damage inflicted on Club riding carts and are responsible for damage inflicted on the golf course or other club property resulting from use of either Club or privately owned carts.

Golf Cart Rule Infractions (back to top)

Violators of the above cart rules may be subject to the following penalties:

  • First breach – warning
  • Second breach – cart shall return to the path for the remainder of the round.
  • Third breach — cart privileges (either private or fleet) are suspended for one week
  • Fourth breach — cart privileges (either private or fleet) are suspended for one month
  • Fifth breach — cart privileges (both private and fleet} are terminated.

These breaches are not on a daily basis. They are cumulative based on witness by pro shop staff or ranger.

Private Cart Policy (back to top)

ORCC currently allows both Club and private driving carts on the course. As

Of January 1, 2015 the policy for private carts changes:

  1. No new private carts will be allowed at ORCC as of January 1, 2015
  2. ORCC will do away with private carts on January 1, 2022.
  3. A single exception will be carts owned and driven to the Club by the owners to and from their residence.

Comments on the recommendation:

  • Members currently with private cart privileges have to right to replace an existing one. However, the January 1, 2022 date is firm.
  • The exemption in Item 3 above does not include trailered carts
  • The Annual Cart Pass program has been made permanent. This program can not only reduce the costs for most of those who currently use a private cart but will free space in the cart barn for other Club uses.

Current Policy for Private Cart Ownership

1. The cart barn is for storage of golf carts and pull carts. Golf clubs, gas cans, or related items must not be stored in the barn. Cart owners are responsible for private items left in carts when in the cart barn.

2. The cart barn is closed at dusk each day. Riding golf carts must not be left overnight on the clubhouse apron near the Pro Shop.

3. Approval to operate or store a privately owned cart at ORCC is granted to individual members by the Board of Directors and is certified by a properly executed Private Golf Cart Agreement form. See Attachment 6. PRIVATELY OWNED GOLF CART AGREEMENT

4. Owners of privately owned golf carts must submit to the Business Office written evidence of insurance that provides coverage for golf cart usage with at least $100,000 per person and $300,000 per accident for bodily injury, and $5,000 for property damage.

5. Privately owned golf carts must be in good condition for operation at ORCC or for storage in the ORCC cart barn. At time of application for operation at ORCC, privately owned carts should be no more than five years of age or otherwise in excellent condition. Privately owned carts are monitored for continued acceptable, safe condition by the golf staff and/or the course mechanic. Operation and storage of privately owned carts at ORCC requires Board approval.

6. Cart storage space for privately owned carts in the cart barn is allocated to the owner named at the top of a waiting list maintained by the Golf Pro. New applicants are added to the bottom of the waiting list. Applicants who decline an offered space move to the bottom of the waiting list or are removed from the list.

7. Trail fees for privately owned carts are billed monthly; storage fees are billed quarterly.

8. A passenger in a privately owned cart incurs a normal cart rental fee if he/she is not a private cart owner or the associate member of a private cart owner.

SECTION 5: House Rules (back to top)

  1. The ORCC clubhouse is available for use by all classes of members, by designated employees of corporate members, and by associate members and guests of members.
  2. Members are responsible for their own conduct and that of family members and guests while on club premises, and for any damage to or loss of club property resulting from that conduct.
  3. Equipment, furnishings, supplies, and other club property may not be removed from the premises without prior approval of the Facility Manager.
  4. Alcoholic beverages are not served to anyone less than 21 years of age.
  5. No alcoholic beverages are served before 8 AM on Saturdays or 10 AM on Sundays.
  6. Privately owned food and beverages are prohibited from the club premise unless permission is granted by the General Manager.
  7. Alcohol policy infractions. (back to top) Specific rules prohibit the possession of alcohol and for obvious display of intoxication on the premise without proof of purchase from ORCC. The penalties for infraction of these rules are:

1st Offense – written warning from General Manager

2nd Offense – 2 week suspension

3rd Offense – 1 month suspension

4th Offense – recommendation to BOD for up to termination.

  House Operating Procedures

1. Members and guests are expected to be clean, neat, and properly attired at all times. Swim wear is not permitted in the clubhouse.

2. Members may use the clubhouse for special functions for a standard rental fee when approved by the General Manager.

3. Card games are allowed in the clubhouse only if no money is on the table. It is the responsibility of the General Manager to enforce this policy.

4. Restaurant employees are empowered to refuse to serve alcoholic beverages to a member or guest if, in the employee’s opinion, the person is inebriated.

5. Female servers are not allowed to make food or beverage deliveries to the Men’s Locker Room.

5. The General Manager may close the clubhouse to regular patronage, or allow the use of the clubhouse by outsiders, at certain times to accommodate special functions.

SECTION 6: Swimming Pool

Swimming Pool Policy (back to top)

NOTE: The swimming pool will be closed in 2015 for improvements.

The ORCC swimming pool is available for use by all classes of members, by designated employees of corporate members, and by associate members and guests of members. Local area guests (residents of Anderson, Knox, Loudon, Morgan or Roane Counties) are limited to five visits per season and will be charged a nominal fee. Non-local area guests are not restricted in number of visits and incur no fees.  All guests and Members have access to the snack bar and the restaurant service window. Payment is by either credit card or member account.

Lifeguards are authorized to enforce all rules and take all actions necessary for the protection and safety of members, their families, and guests in the swimming pool area. Lifeguards may direct uncooperative or inappropriately dressed persons to leave the swimming pool area. Club and Seasonal Pass Members are responsible for their own conduct and that of family members or guest while on club premises, and for any damage to or loss of club property resulting from that conduct.

The General Manager or his designee may close the swimming pool to regular patronage, or allow the use of the pool by outsiders, at certain times to accommodate special functions.

Swimming Pool Rules (back to top)

  1. No swimming is allowed outside posted hours or in the absence of ORCC lifeguards.
  2. Members and guests are expected to register daily upon entering the pool area.
  3. Privately owned food and beverages are prohibited from club premises unless permission is granted by the General Manager or his designee.
  4. Children under 10 years of age must be accompanied by a parent or responsible person (16 years of age or older) at all times. Children 10 years of age or older may, at the discretion of the lifeguards, be required to take a simple swimming test before being left at the pool without supervision.
  5. The following procedures are for everyone’s benefit:

-No food, gum, glass containers, or street shoes in the pool area

-No smoking in the pool area

-No pets in the pool area or pool snack area

-No disposable diapers in the pool

-No floating objects or toys beyond the lifeguard stands

-No cut-off shorts in the pool

-No running, pushing, wrestling or dunking

  1. All persons using the pool area are urged to cooperate in keeping the area clean by properly disposing of trash and picking up after themselves.
  2. All persons using the pool furniture are required to cover the furniture with a towel while using suntan lotions.

 

ATTACHMENT 1: POLICY AND RULES UNIQUE TO NON-RESIDENT MEMBERSHIPS (back to top)

To qualify for this class of membership a person cannot maintain a residence within 50 miles of the Club for any portion of the time you are under this member class whether said residence is your primary residence or not. The most direct route using Google map driving directions would be used to determine the potential member’s actual driving distance from the Club. If you are under this member class and subsequently start maintaining a residence within 50 miles of the Club you must immediately transfer to an alternate membership class.

  • This membership is extended only to individuals, there is no family plan.
  • This membership is a non-voting membership class.
  • Dues for this member class currently is $106 per month.
  • This membership requires the payment of the Club’s current initiation fee.
  • This membership requires a 12-month commitment. If a member terminates prior to 12 months they agree to pay the balance due on the membership through 12 months.
  • This membership is not eligible for any other membership discounts offered by the Club.
  • All Non-Resident membership applications must be approved by the Membership Committee and the Board of Directors. Periodic reviews of these members will be conducted to ensure these guidelines are being met.
  • In addition to the above, Non-Residential Members are subject to the Rules, Regulations and Polices set forth for all members of the Club.

ATTACHMENT 2: POLICY AND RULES UNIQUE TO JUNIOR MEMBERSHIPS

  • Juniors will pay the current Club initiation fee.
  • The dues for Junior Members are currently $53 per month including range balls.
  • Juniors cannot play before 12:00 p.m. on Saturday, Sunday and holidays unless accompanied by a Club voting-eligible member or with approval of the Pro Shop staff.
  • A parent or guardian must co-sign on the membership if the applicant is under age 21.
  • When a junior reaches the age of 21 the Junior Membership will end and can be converted to an Executive Membership without an initiation fee. However, if at 21 years of age the member is still a full-time student in an accredited college or university they may maintain this status until 24 years of age as long as they remain a full-time student. This opportunity is also extended to young adults between the age of 21 and 24 that meet the same academic criteria, are accepted by the Club Board of Directors and pay the current initiation fee. In all cases there is no additional initiation fee when transferring to an Executive Membership.
  • Guests of juniors will pay the standard junior fee (if applicable) or standard guest rate required by the Club.
  • Junior Members must be accompanied by an adult if under 10 years of age.
  • Current Club members will not be allowed to enroll their children or young adults as Junior Members to circumvent being a family member.
  • A Junior Member is not eligible to vote in an Annual or Special Membership meeting.
  • In addition to the above, Junior Members are subject to the Rules, Regulations and Polices set forth for all members of the Club.

 

Attachment 3: Special Criteria for Inactive Leave Memberships (back to top)

Under certain circumstances ORCC members, except those holding a Corporate, Non-Resident or Junior Membership that have maintained their membership for at least 3 years and are in good standing with all accounts current may qualify for a temporary change in membership classification to that of an Inactive Leave Member. This membership class entails a reduced monthly fee and some restrictions on the use of club facilities.

 

There are two types of Inactive Leave Memberships:

  • The Short Term Inactive Leave Membership (short term leave of absence) is granted for a period generally not less than 6 months and not greater than one year.
  • The Long Term Inactive Leave Membership (long term leave of absence) is granted for a contractual period of one year.

3 A short-term or long term leave membership may be granted for the following conditions.

  • A medical restriction due to a surgery or illness of the member and doctor certified.
  • A request of inactive status to attend to a family member (Mother, father, spouse and children under the age of 24) who has been severely injured requiring continuous medical attention or cannot take care of themselves for a significant period of time. The request must be documented by the attending physician.
  • A request for inactive status in the event of involuntary loss of employment.
  • A member may request an inactive status for other purposes which must be in writing, deemed justifiable and approved by the Board of Directors.

 

Restrictions on the number and frequency of leaves

  • A short term leave shall be for at least 6 months and may be extended one time with Board approval. If the circumstances that the leave is based on unexpectedly change in less than the arranged time the Board may consider allowing an earlier return to active status and a revised fee assessment.
  • A member will be granted a short term leave only once in any five year period.
  • A member is limited to a total number of three approved short term leaves with the third leave being granted only to members after 10 years of tenure at ORCC.

A long term leave is contracted for a one year period. Renewal requires a new contract and approval by the Board.

5. Inactive leave application procedure:

  • A member’s request for an Inactive Leave Membership must submit a written request to the business office.
  • The request must specifically include the requested type of inactive leave, i.e., short term or long term leave and the anticipated date of return to the original membership.
  • The General Manager or the Membership Committee Chairperson shall discuss the terms and conditions of an Inactive Leave Membership with each requester before the request is presented to the Board of Directors for approval. Board approval requires a majority vote.
  • If a member on Inactive Leave status is found to have falsified a medical exemption or has created a situation in order to gain an inactive membership the member and his/her spouse shall be suspended from all club privileges for a period of one year and neither shall be eligible for an inactive membership for the remainder of his/her membership.

6. Terms and conditions of an Inactive Leave Membership

  • An Inactive Leave Membership member may play golf a maximum of 5 times per year. The member will pay special fees set forth by the Board of Directors in addition to their inactive leave dues. The General Manager shall monitor all inactive play and Club facility usage by inactive members. If abuse of said privileges is observed, privileges will be suspended until the completion of the inactive/medical leave time period.
  • Monthly charges for all other amenities (lockers, range fee, trail fee, cart storage etc…) will continue uninterrupted unless the member requests in writing to cease these monthly charges.

(Note:

  1. Removal of cart storage fee will constitute loss of pre-lease private cart storage privileges.
  2. In addition, removal of the trail fee will require a cart owner to pay the daily cart use fee even if the member’s private cart is being used.
  • While on an inactive leave a member and his/her family members and guest may continue with clubhouse privileges such as Pool, Tennis and Squash.
  • Under certain circumstances, golf privileges may be granted for an associate or guests of the inactive leave member with the approval of the General Manager or the Membership Chairman. Special fees will apply if granted.
  • Inactive Leave Members are non-voting members during the time of their inactive leave status.
  • An inactive leave member is not exempt from paying across the board dues increases or assessments during their absence. In some instances dues and fees may be deferred until the member returns to active status. A request for this privilege must be in writing and submitted to the business office and approved by the General Manager prior to the next billing date.
  • Members and guests must abide by all rules and regulations set forth by the Board of Directors.

 

ATTACHMENT 4: MEMBER ADVANTAGE PROGRAM (back to top)

  1. The Membership Momentum program will convert to the Advantage Program beginning November 1, 2014.

2. The Advantage Program will run initially through September 30 December 31, 2015. Just prior to this date, the Membership Committee will review pertinent membership data to determine if the program should be further extended.

The maximum extension would be for additional six-month periods, with a committee review occurring at each interval. Should the program cease to drive an increase in membership at any time, the committee should consider permanently terminating the program for new enrollees. If terminated for new enrollees, existing Advantage Program members will continue to enjoy program benefits as long as they continue to meet the rules and requirements of the program as existed before it was terminated for new enrollees.

3. The Advantage Program will include the following elements:

a. The purpose of the program is to introduce prospective members to the club and to have these prospects join the club for a minimum 12-month commitment. This will increase membership, allowing the club to further enhance amenities offered to members.

b. The Board of Directors may terminate the Advantage Program in its entirety at any time.

 

c. The general procedures under the Advantage Program are as follows:

i. Existing Membership Momentum members will maintain their current referral rate, which will be called the “Advantage rate”, as long as they continue to meet the rules and requirements of the program.

ii. If an existing member introduces a prospect to the club and that prospect joins the club for a minimum of a 12 month commitment, the following will occur:

1. The new member and existing members will become Advantage Program partners. Each will need to attest that the introduction to the club by the existing member meets the intent and spirit of the Advantage Program.

         2. The new member can enter the Advantage Program. The Advantage Program will cause the regular monthly membership fee to be reduced for the new member by $75.

3. The existing member can enter the Advantage Program (if not already participating). The Advantage Program will cause the regular monthly membership fee to be reduced for the existing member by $75. Note: if the existing member is a weekly member, the rate will not be reduced, but the weekly member can choose to become a regular member at the Advantage rate.

4. If the existing member is already participating in the Advantage Program his monthly dues will not be further reduced. However, any existing member who brings in a new member will receive a cash bonus by check on the day that the new member signs a contract and pays the initiation fee and the first and last month’s dues. The bonus amount will be dependent upon the classification of the new member. Currently the rates are:

  • For an Individual or family member $500
  • For an Individual Executive member $400
  • For a Family Executive member $500

5. If either the new member or existing member referenced above should leave the club, the remaining member would lose the Advantage Program privilege at the end of a 12-month grace period unless one of the following occurs:

        a. The remaining member had at least one Advantage Credit. This credit can be relinquished to maintain Advantage Program privileges. The Advantage Credit is only valid if the new member causing the creation of the Advantage Credit is still a member in good standing with the club.

b. The remaining member introduces another new member to the club who subsequently joins the club before the 12-month grace period expires. This would become the remaining member’s new Advantage Program partner.

 

iii. If a prospective member contacts the golf staff about joining the club without being introduced to the club by an existing member, the golf staff shall contact the Membership Committee Chair (or designee) to review the application. If the prospect meets the requirements for joining the club, the Membership Committee Chair (or designee) shall confirm this by signing as the new member’s referral on the membership application. After this, the following will occur:

 

1. Because new member does not have an Advantage Program partner, the new member can only conditionally enter the Advantage Program. The Conditional Advantage Program will cause the regular monthly membership fee to be reduced for the new member by $75. The new member will have Conditional Advantage Program privileges for a 12- month introductory period.

2. To convert Conditional Advantage Program privileges to Advantage Program privileges, the new member must introduce another new member to the club who subsequently joins the club before the 12- month introductory period expires. If this does not occur, the new member fees will revert to regular rates.

        d. The new member initiation fee will remain $100.

 

e. As an enhancement, as long as the Advantage Program is in effect and continued by the Membership Committee, the club may provide Advantage Program benefits to the longest tenured members of the club who meet the following requirements:

i. Are not already participating in the Advantage Program

ii. Have at least 25 years of club tenure

 

The process to determine eligibility for this section is as follows:

i. Club staff shall compile a list of eligible members meeting the above criteria in order of longest tenure.

ii. Annually, the Membership Committee shall communicate to the

Board of Directors a percentage of the eligible longest tenured members that they recommend receive benefits under the Advantage Program. This percentage will be driven by budgetary constraints and other relevant factors and may be zero if conditions warrant.

iii. Note: if a member in the annual class recommended for Advantage Program benefits under this section is a Weekly member, their rate will not be reduced, but the Weekly member can choose to become an Individual Member at the Advantage rate.

iv. The first time this section will be available is January 1, 2015 and annually thereafter.

v. Members joining the Advantage Program under this section shall be referred to as Quarter Century members. Once eligible for Quarter Century membership, these members shall be able to take advantage of program benefits without further action or additional requirements.

 

ATTACHMENT 5: HANDICAP FLAG RULES (back to top)

ORCC recognizes that there are members that at some time will encounter medical issues that can temporarily or even permanently make it difficult to walk normally required distances while playing golf. For these circumstances the Club has adopted a set of special privileges for qualifying players, through Handicap Flag Rules and Procedures that provide extra flexibility in maneuvering a golf cart around the course while at that same time insuring the protection of the course.

These rules are called “flag” rules because golfers eligible for this program will have a blue flag attached to the cart they drive on their round of golf. Eligibility will be determined on an individual basis by the Board of Directors. Requests must be accompanied by evidence of a state certified handicap parking permit and by written medical certification from a physician using a form provided by the Club that defines the acceptable criteria for obtaining a medical flag. An application package for handicap flag privileges can be obtained from the Club Office.

The duration of flag privileges will be explicit on the approved request but will not exceed one year. Longer duration needs will require annual renewal of privileges. Flags will be issued on play dates by the Pro Shop and must be returned at the completion of golf on that date. Flags will only be issued to and are to be used only by the registered flag holder. The Golf Course Superintendent shall daily determine whether course conditions warrant the granting of flags.

Approval to use a handicap flag is a privilege that allows the user to ignore some course directives such as staying on the cart path near the greens; however, nothing gives the flag holder the right to ignore basic common sense on the golf course. In addition, the following rules must be adhered to by flag holders:

  1. Golf carts shall be kept at least 15 yards from all greens and shall not be driven between a bunker and a green, nor shall they be driven around or behind any green.
  2. Golf carts shall remain on the cart path at all tee areas. An exception is the back tee area on #6.
  3. Golf carts shall remain on the cart path at par 3 holes #3 and #17 and as much as practicable on #8 and #15.
  4. Golf carts shall not be driven into high grass (natural) areas on the course.
  5. All golf carts shall stay on the cart path on holes of portions of holes specifically designated as “cart path only”.
  6. Flags will not be issued on days declared to be cart-path-only by the golf course superintendent.
  7. These flag holder privileges do not apply to a non-flag holder in the cart.
  8. The flag holder, being familiar with and responsible for adhering to these rules, should be the cart driver. If two flag holders are in a foursome they should be assigned as cart partners if possible.

If a flag holder is routinely observed to be playing a normal round of golf on cart path only days when flags are not issued his/her flag privileges will be subject to review. If a handicap flag is lost, stolen, or not returned in any other way not deemed usable by the Pro Shop the cost of replacing the flag shall be assumed by the flag holder. The cost of replacing a flag is $15. A flag holder that disregards or fails to follow the criteria and rules set forth in this document shall be subject to Club action:

  1. First rule breach will bring a verbal warning by the Pro Shop staff.
  2. Second rule breach will bring a written warning from the General Manager and a possible short term loss of privileges.
  3. Third rule breach will lead to Board review and possible long term loss of all medical flag privileges.

Attachment 6: PRIVATELY OWNED RIDING GOLF CART AGREEMENT (back to top)

Agreement made ______________, 20____, between Oak Ridge Country Club, herein referred to as “LESSOR” and __________________________, herein referred to as “LESSEE.”

 

The parties agree in consideration of their mutual promises as follows:

 

I. Parties

  1. LESSOR is the owner and operator of a golf course known as Oak Ridge

Country Club, located at 150 Gum Hollow Road, Oak Ridge, Tennessee, herein referred to as “The Golf Course.”

 

  1. LESSEE is the owner of a _________________ golf cart, serial number

_____________, and desires to use the facilities of the golf course, and if space is available, to store the golf cart on the LESSOR’S premise.

II. Consideration

 

A. LESSOR is willing to lease the facilities necessary for LESSEE’S purposes together with such rights and privileges as set forth in this agreement for fees established by the LESSOR:

1. A Trail Fee. 2. A Storage Fee if LESSEE stores cart on LESSOR’S premises.

B. Under this agreement, the LESSEE’S golf cart may be made available to the LESSOR, if agreed to by LESSEE, upon request by LESSOR for certain occasions such as, but not limited to tournaments. The consideration for use of the cart by the LESSOR will be covered by club policy approved by the LESSOR.

 

III. Liability and Indemnification

 

A. LESSEE agrees to indemnify LESSOR against all liability for injuries to persons or damage to property caused by the negligence of LESSEE, or his assigns, in use of the private golf cart or occupancy of the leased facilities; provided, however, that LESSEE shall not be liable for an injury, damage, or loss occasioned by the negligence of LESSOR or its agents or employees: and provided further that LESSEE shall not be liable for any injury, damage or loss occasioned by the negligence of patrons or club members other than LESSEE or his assigns while using the golf cart in accordance with the provisions of Paragraph II above.

B. LESSEE will supply written evidence of insurance satisfactory to LESSOR for the ownership and operation of the golf cart under this agreement.

 

C. In the event LESSOR shall receive rental compensation for any patron who shall be a passenger in a private cart owned by a member, the liability for any injury to persons or damage to property shall be as follows:

 

1. LESSOR shall be primarily responsible for any injuries to persons or property damage to the patron who may be riding in a private cart; provided, however, if the injuries or damages shall be occasioned as a result of negligence of the owner/LESSEE of the cart, then the owner/LESSEE shall hold the LESSOR harmless and indemnify it, including reasonable attorney’s fees, in the event of a claim against LESSOR.

2. Any injuries to person or damage to property of the

Owner/LESSEE shall be the responsibility of the owner/LESSEE.

 

IV. Rules of Oak Ridge Country Club

  LESSEE agrees to observe and obey reasonable rules and regulations with respect to use of the facilities currently in effect or which become effective subsequent to this agreement by action of the Oak Ridge Country Club Board of Directors.

V. Covenants

  All the covenants, conditions and provisions in this agreement shall extend to and include the legal representatives, successors and assigns of the respective parties hereto except as specified in Paragraph VI below. Legal representatives and assigns of LESSOR shall be any individual other LESSEE or his assigns operating LESSEE’S golf cart under the control, directions, or for the benefit of LESSOR. Legal representatives and assigns of LESSEE are set forth below: (Names of Associate Members)   1. _______________________________________________________   2. _______________________________________________________   3. _______________________________________________________   4. _______________________________________________________